External Evaluation

CALL FOR PROPOSAL:

External evaluation of a three- year

ARTISTIC FREEDOM PROGRAMME between

Freemuse and

The Swedish International Development Cooperation Agency (Sida)

&

The Norwegian Ministry of Foreign Affairs (NMFA)

 

 

                                                                                                          Copenhagen, 29 October 2018

 1. About Freemuse

Freemuse is an international human rights organisation advocating for and defending freedom of artistic expression. We are independent of any political ideology, economic interest or religion and have UN ECOSOC special consultative status. The organisation’s combined research, advocacy and campaigning activities has led to Freemuse becoming one of the most influential and authoritative voices in this field.

Freemuse systematically collects and analyses cases and data of artistic freedom violations and abuses. With researchers based in Denmark, Serbia, Nigeria, Germany and Morocco, as well as a network of stringers around the globe, we monitor and document violations of artistic freedom and expose laws and policies that enable and sustain these violations.

We undertake, independently and in partnership, evidence-based advocacy, campaigning and mobilisation for systemic structural changes at international, regional and national level, both in the public sphere and behind closed doors. Working with artists, practitioners, human rights defenders and other stakeholders in the global south and north, we campaign for and support individual artists, with particular attention to female artists and other vulnerable and marginalised groups. We facilitate and grow locally-owned national coalitions in their campaigns and design and carry out capacity building to defend artistic freedom and we mobilise and support new constituencies.

Please find a link to our flagship report:  State of Artistic Freedom report 2018

2. Purpose

Freemuse’s current core funding with The Swedish International Development Cooperation Agency (Sida) and the Norwegian Ministry of Foreign Affairs (NMFA) come to an end in 2018 and 2019 respectively. The funding has been allocated to Freemuse’s strategic plan since 2016. Freemuse now calls for an external and independent evaluation team to undertake a comprehensive assessment of the strategic plan, namely the overall outcome as well as key specific programmatic and organisational outcomes from 2016-2018.

Freemuse, in 2017, began a comprehensive programmatic and operational change process by embedding its approach and activities in a human rights framework and by standardising several internal and external procedures.

The core areas of programmatic work under the two grants consist of:

Monitoring and Documentation
Advocacy
Artist support
Campaigns and Actions
Capacity Building and Networking

In addition, Freemuse actively undertakes multiple fundraising and internal organisational development activities whose merit will also be assessed in this evaluation as will the functioning of the current governance structure.

The evaluation will apply the OECD/DAC criteria. The findings of Freemuse’s relevance, potential and limitations in the field of Freedom of Expression in a global context and its added value in comparison to other freedom of expression organisations will inform Freemuse’s overall strategic direction. As a learning organisation, this evaluation is particularly timely as it will guide Freemuse at a critical juncture as it embarks on a new and integrated strategy process and will have a new strategic plan in place in mid-2019.

3. Scope

The evaluation seeks to

1) establish whether Freemuse is achieving what it set out to achieve in its three-year strategic plan (2016-2018) set against a rapidly changing global context and climate of freedom of artistic expression

and

2) determine whether Freemuse’s activities are and/or continue to be  relevant, cost-effective, efficient and sustainable.

The evaluation should adopt a gender lens and reflect on Freemuse’s effectiveness in gender mainstreaming across all areas of its work.


Freemuse seeks to have the following core questions answered in the evaluation:

  1. Has Freemuse carried out the most appropriate activities to achieve its objectives?
  2. Are the number of activities, projects and processes under each of the core areas relevant realistic and doable?
  3. Is the quality of outputs and outcomes under each programmatic area of a high standard and how might they be improved?
  4. Do the five programmatic areas complement each other optimally?
  5. Are human and financial resources appropriately and effectively allocated to specific areas of programmatic and organisational activities?
  6. Are indicators of success, as set out in the strategic plan, appropriate and SMART?
  7. Is the overall budget and activities under each programmatic area of work realistic, are they divided efficiently and were variations of the budget allocations in the three-year period reasonably justified?
  8. Can variations of results be reasonably justified due to unexpected internal and/or external factors?
  9. Are the formulations of the five programmatic areas and outcomes relevant?
  10. Has gender mainstreaming across the five programmatic areas been meaningfully adapted and integrated?
  11. Is the structure of the organisation efficient and sustainable?
  12. Is the governance structure efficient and have any governance issues been resolved efficiently?
  13. Has the fundraising strategy been efficient and has diversifying of funding streams taken place?
  14. How can the results of the evaluation most effectively be applied and inform the new Freemuse strategic plan?


Methodology

The evaluation team is expected to recommend appropriate methodologies for this process.


Deliverables include

  1. Design of evaluation methodology and criteria
  2. Analysis of external and internal environments
  3. Design of evaluation questionnaires
  4. Interviews to be carried out, on-and off line
  5. Possible field visit(s) to be carried out
  6. Draft evaluation report with concrete recommendations
  7. Presentation of report and recommendations to staff and the Executive Committee
  8. Final evaluation report


Timeline

Dec 2018         Evaluation team of appointed                      

March 2019     Draft report submitted

April 2019        Presentation of report to staff and Executive Committee

May 2019         Final report submitted


Budget

The evaluation team is expected to submit a budget which should include number of days and a daily rate in Euro.

4. Terms of Reference (ToR)

Freemuse invites bids from evaluation teams. The evaluation team reports to the Freemuse Programme Manager and is expected to carry this work out on their own. The Programme Manager may be consulted as appropriate.


Responsibilities and deliveries

  1. Design of evaluation methodology, parameters and criteria, to be agreed with the Freemuse management team
  2. Design of evaluation questionnaires
  3. Interviews to be carried out, on-and off line
  4. Field visit(s) to be carried out (TBD)
  5. Draft evaluation report with concrete recommendations
  6. Presentation of report and recommendations to staff and the Executive Committee
  7. Final evaluation report


Remuneration

Freemuse will pay up to 35,000 EURO for this evaluation. The fee is all-inclusive and no other costs can be incurred. The evaluation team is responsible for doing their own tax requirements with their appropriate tax authorities.


Tender and Selection Process

The successful team must have significant experience and expertise in human rights and freedom of expression issues, the NGO sector, development cooperation and organisational development.


Tender process
 

Tenders should include

  • A cover letter highlighting the skills, competencies and experience for this evaluation;
  • An outline of the proposed evaluation process, methodology and criteria and any key questions the team would seek to discuss;
  • A brief CV (maximum one page) of each evaluator;
  • A detailed budget;
  • Direction to previous relevant examples of evaluation work if available and/or references.

The deadline for the tender is Friday 23 November 2018 (23:59 CET) and should be emailed to Klaus Dik Nielsen, Programme Manager at Klaus.nielsen@freemuse.org 

Clarifying questions may be addressed to Klaus prior to submitting a tender.

The evaluation team will be selected based on their skills, competencies, experience, and the affordability of the proposed budget.

Interviews with selected candidates will be conducted in the week of 26 November and the week of 3 December.

 

Annex 

Please click here for a brief overview setting out Freemuse’s vision, mission, strategic direction, and organisational structure

 

 

 

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